I have been 'tasked' with coordinating a Cub-o-ree for this Fall.  Great!

But, I can already tell that it will be quite a task and will need to be broken into many pieces for others to take care of as well.

I was wondering if anyone in PTC Media world had planned these before.  If so, do you have any planning documents, etc. that you could possibly send me?  I want this cub-o-ree to be awesome!

The big thing now is coming up with the cost.  I am sure I will miss something very important when coming up with the cost but don't know what it is.

Right now, I know the camp cost per person and the additional facilities cost.  There will be a patch, so there is a cost with that.  Anything else? 

Thanks!!!

Thanks guys. 

My original idea was to have a spook-o-ree type event which would encompass different spook-ee activities.  Pumkin decorating, costume contest, tent-o-treat, not too scary spook trail, punkin chunkin, stuff the scarecrow (Cubs put on a big shirt and others in den stuff hay into the shirt and dress him up like a scarecrow) and other such nonsense.

Another idea would be a Belt Loop day at camp.  BB guns, Archery (the big ones) and then various other belt loop activities.  Each to be handled by a pack attending the event. 

Campfire on Saturday night, Scout's own service on Sunday.  No formal events on Friday but packs can camp that night as well if they wish.

Unfortunately, I didn't get 'tasked' with this event until March of this year and I made the mistake of booking the camp for the same weekend as University of Scouting. 

So, our big issue right now if finding a camp for another weekend. We have a very popular council camp.  It has been recently updated with flush toilets, shower houses, grand lodge, climbing wall, and new activity shelters.  It is a great facility….but that keeps it booked.  On the plus side, I have now booked it for October 2012!! 

So, I have looked out of council for good cub scout camps and have found quite a few but they will impose fees on us for staying.  Camps in our area charge about $3-4 pp per day.  I understand why they need to do this but it essentially doubles the total amount of the cost for each scout. 

I'd like to keep it $10 or under per scout charged for the event.  We will probably offset that amount for the scouts in our pack but other packs may not be able to do this. 

We would most likely have around 400-500 people. 

Shawn – Thanks for all the docs!  Now you've got me thinking of a Webelos only event for the District.  They have to earn these activity badges anyway, might as well do it at camp!

The committee chair of my pack has run ours the last 3 years – would you like me to try to "steal" any of our info?

our district cub-o-ree usually ends up somewhere where we have no site fee (council facility or local park who will host us).  Port-o-lets are a cost… they try to get food donated for breakfast, and most of the money is spent on patches and maybe one outside presentation done as one of the rotation stations.