| User | Post |
|
11:38 am
March 28, 2011
|
Scouter Warren
| | NC | |
| PTC Wolf | posts 34 | 
|
|
|
Ok, got a tricky question regarding rechartering. Well, at least to me.
This year our rechartering was due in March. We basically noted to the families that it is time to recharter and we need your $$$ and commitment that you will be with us next year.
I guess that is all fine and good but the Cub Scout typical year runs from September – May. So, rechartering in effect is at the wrong time of the year to me.
Next year in our District and I think BSA wide, rechartering is in January. And I say, what? Now we have families signing up in September and then rechartering in January? They hardly have even started before we are at them again for money and commitment.
I am thinking for next year, we might just recharter the whole pack whether they like it or not. Then in May we will ask them to re-register with the Pack (note: not re-register with BSA), that way we will know what we have for the next coming year. The only issue is with the recharter fees but at most we are losing 1/2 a year of fees for a scout.
So, my question is…..how do you handle registration and rechartering? How will you deal with it next year? And….what will you do with your Webelos?
YIS,
Warren
|
Warren — Assistant Cubmaster
|
|
|
12:18 pm
March 28, 2011
|
troop141cc
| | |
| PTC Bobcat | posts 3 | |
|
|
The way our Pack handled this was for any new Scout starting in September was to collect the BSA registration fee for the remainder of the current year, plus the next year. That way they only pay once. For returning scouts we collected the $15 for the next year. It took us from September until December to get everyone's fees. Then when you recharter in December you've collected all of the money for the next calendar year.
For Webelos we did the same thing. They're still with you until February so they still need to pay for the next year. Then when they transfer to a Troop they just pay the $1 transfer fee and they're all paid up for the Troop for the next year. Then it's up to the Troop to collect the next year's fees before they recharter.
If you start collecting in September it makes it easier to get everyone's fees before you need to turn them in when you recharter in December/January.
That's worked for us. Hope it helps.
Phil
|
|
|
1:02 pm
March 28, 2011
|
SM Shawn
| | Green Bay, WI | |
| Admin
| posts 492 | 
|
|
|
Our pack runs ISAs…Individual Scout Accounts. Our fundraiser, popcorn, is done in late Sept/early Oct and we have all financials done by end of October. The scout's commissions are put into their ISAs and the balances are given to the parents (They pretty much know what their commissions are, 30% of their popcorn sales).
Our dues for the year are $90. This includes everything, except resident camp and some other spur-of-the-moment events (ballgames, misc. outings). Those fees are due December 1st, with the only exceptions coming from requests for financial assistance, to which we usually ask for the family to contribute (70/20, 60/30….that kind of thing, for them to take SOME ownership).
Our charter is due in January, but we already have collected. We ask that the DLs if there are any scouts not attending meetings and we do our due diligence and contact the families to see if they are still interested. If they are, we keep them on the charter, if they choose to leave, then they are removed. If we don't hear from them, they are removed and the DL is notified.
Now, if they return, we still have the collected dues…if a scout leaves the pack, we don't zero out their account for at least 6 months, in the event that they want to come back. If they do want to come back, we have them fill out a new application and that's it…they have already paid their dues.
A couple of notes
- We run all year around, but for the sake of things, our year starts June 1 and ends May 31.
- If a family joins in the fall, they pay the full recharter fee + Boy's Life – $27; we pay the prorated amount to the council and the rest goes into their ISA.
- If a family does leave for good, their accounts are zeroed and the amount goes into the General fund, which helps with the Cubmaster's Closet, Pack scholarships and offset any trainings that may fall outside the budget.
If anyone would like to see a copy of the budget, let me know. I can get a copy of it and post it.
As with all systems, there are flaws, and ours has them, but it works for us.
|
Host of the True North Podcast
Co-Host of Scout Nation
Scoutmaster
Dad and Husband…
|
|
|
1:16 pm
March 28, 2011
|
JTHoppe
| | Northern Kentucky/Cincinnati | |
| PTC Tiger | posts 16 |
|
|
|
In our council, our charters currently run January through December. We do the re-charter collection song and dance in October/November (our council sets the deadline for turn in around 12/1 so the council support can take December to get the info to National on time).
As you know in Cub Scouts, the program year has a September through August (you are having a year round program, right?) feel to it. Our schools start mid-August, we have recruiting and sign up nights at the end of August and everyone is off and running by (or just after) Labor Day.
For those we recruit and register in August, we pro-rate the registration and Boys' Life fees to the 5 months left in the year. We also collect dues on a pro-rated basis that cover the pack's cost for the new boys on their activities and materials. Our pack pays 100% of all scout activities, handbooks, awards, rank…you name it (except summer camp unless the boy meets their popcorn goal). If they do it as scouts, the pack pays.
On our fee sheet we hand out at sign up night, we list what is collected right then and there and also have a list for full year fees (Jan-Dec) and advise that these are collected at our November pack meeting. We also provide the dues discout structure based on how much a boy sells in popcorn. So if a boy joins in August, they pay $12 for registration & Boys' Life, and about $30 in dues which gets them a pack t-shirt, rank handbook, paid activities through December and any belt loops, awards he may earn. Recharter fees are $30 for registration/BL, and $200 dues. If the boy sells enough popcorn, they can eliminate the dues portion (the less they sell from $600 the more the dues are; pro-rated).
We have found by setting the expectation up front, families can plan ahead and sell popcorn to offset most of the costs of the pack to "help the Cub Scout grow."
|
|
|
6:56 pm
March 28, 2011
|
ScouterAdam
| | Portland, OR | |
| PTC Webelos | posts 86 |
|
|
|
I will add to what Shawn and JT have said since what they have said basically mirrors our Pack. Overall the BSA National Registration & Boys Life is YEAR ROUND! They are on the books with BSA/Council as being in the unit. They get Boys Life year round. If a scout joins at a different time of the year, we prorate accordingly for Registration/BL and whatever Pack Dues they need to pay.
Here is our info on the finances for our Pack: http://www.pack221.org/resourc…..irects=0 (This is based off what Scott Walker shared several months ago to me)
|
Cubmaster Pack 221 Portland, OR WE1-492-09 Beaver Patrol, Staff WE1-492011, Blog:http://scouteradam.wordpress.com/
|
|
|
5:37 am
March 30, 2011
|
Scouter Warren
| | NC | |
| PTC Wolf | posts 34 |
|
|
|
Thanks for your responses. What the Pack has done in the past is have round-up August with a fee of $60 to sign-up. However, this fee only floats them until recharter when the Pack has traditionally charged another $60. I think we will run into issues this year with the recharter coming so close after round-up.
Well, maybe. I will be taking over as Cubmaster at the end of May. I would actually like to have most of the new scouts signed up by the end of May. If that is the case, I think the $60 we have been charging will probably be ok. But if we pick up new scouts mid-year, we should probably think about prorating.
And then, there is the Webelos. Since we will need to float them for 2 months, we should probably prorate them as well until the Troop takes them when they crossover.
On fundraising, I'd like to setup a sort of scout account program but we don't really have one at this time. We have a 'Big Trip' in the April/May timeframe which this year is the USS Yorktown. Basically, if the scouts sell a certain amount of popcorn, they get their way paid for by the pack. This has worked in the past, but I have had complaints about this due to not everyone being able to go, not being able to afford it (Parents still have to pay), etc. So, possibly for next year we will use something like a points system. Where if you sell say $100 worth of popcorn, you get a point. The activities during the year will be set with a certain amount of points. So, camping at our local scout camp would probably be 1 point. But the Big Trip would probably be more like 4 points. I am thinking of going with points instead of $$$ to keep it easy on the finance chair. It will really be up to him to make the decision on whether he is willing to track all 100 scout accounts!!
Thing is, I'm not good with the numbers. Based on supply/demand, we could probably charge more since we have more scouts coming in than we can really handle. But, that is another issue.
YIS – Warren
|
Warren — Assistant Cubmaster
|
|
|
8:47 am
April 13, 2011
|
smwalker_oh
| | Middletown, Ohio | |
| PTC Star Scout | posts 596 |
|
|
|
We keep them as two separate events. Our pack's fiscal year runs with the program year, so when a boy joins he is paying for September 1 through August 31 of the following year. We add the national recharter fees, and council insurance fees, and boys life if the boy wants it, to that annual pack fee that is paid in two installments. 50% due on 9/1 and the remaining 50% due on 1/1 of the next year.
Rechartering was so much easier for me to accomplish this year because I already knew who was staying in the pack, had paid, etc. since we took care of that in September. Doing the recharter paperwork was just more of a formality and there was some time spent to determine status of the boys who joined in September and we never heard from again, it was WAY less time spent.
We were able to turn in our recharter package on-time which was a requirement in our council to be eligible for free rank badges, which saves us a couple hundred dollars this year!
|
PT – Pack 19 Middletown
CR/CC – Pack, Troop & Crew 801 Middletown
MC, Packs 321, 418 & 468, Middletown
Hopewell District Cub Roundtable Commissioner
Hopewell 2011 Fall Recruitment Coordinator – Middletown
Dan Beard Council Certified Trainer
GSWO NOVA #449 Service Unit Camping Coordinator
|
|
Login 
Register 
Search 
PTC Media Forums
Topic RSS 
