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Medical Forms

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12:52 pm
April 18, 2011

SM Shawn

Green Bay, WI

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An email went out today, from one of the den leaders in the pack asking for copies of the medical forms for her den, to be in compliance with the new Tour Plan. The CC now has to track down copies of all the forms, and get those to the den leaders, as they won't have a den meeting in time before the event.

So my question is, how do you handle the Med forms? Who is the master-record-keeper of the forms, and how are they made available to any leaders that may need them?

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1:28 pm
April 18, 2011

smwalker_oh

Middletown, Ohio

PTC Star Scout

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This is a great topic Shawn. We need to get something centralized in our unit with these new requirements. I think the discussion we had was to pick a committee member (registration & membership maybe, or outings chair, that hasn't been decided). Then they would keep track of them and when they expire. We're thinking about scanning them and saving in our dropbox that leaders have shared, so that den leaders could access as well. Or keeping them in a special dropbox folder that only a select few can access (CM, CC, person in charge, etc.) and give copies to the Den Leaders. It's something to discuss at an upcoming leader meeting.

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3:02 pm
April 18, 2011

bryanspellman

Fishers, IN

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We have a Troop Physical:

Once a year (April/May) we have several Doctors volunteer and we have stations set up on a meeting night. Each Patrol comes in at a certain time and go through the stations:

1. Scoutmaster: meet with me and the CC…we talk for a moment, check up with them, hand out QU Patch and BSA ID Card

2. Uniform Inspection: go over with the Scout that he is ready if the SPL calls for a uniform inspection (also helps us focus on Scouts in need and get them to the Uniform Bank)

3. Troop Photo: we have a photo of every Scout and Scouter for the Troop Photo Rosters

4. Physical: they actually meet with the Doc and get the BSA Physical filled out.While not a replacement for their regular physicals, we have caught some things for our adults and Scouts that they followed up on with their Doctors

5. Advancement/Summer Camp: the Chair meet with Adults and Scout to make sure they are signed up for Camp and how they are doing with advancement

6. Treasurers: adults who have Scout Account questions or financial needs can meet privately with the Troop Treasurers

7. Check Out: all the forms (BSA Med and Release Form and Copies of Insurance Card) are collected and checked and stored in the Trip Books.

This is the ONLY way to do it in a Troop my size, and I would recommend it to any sized Troop. We get 98% of the forms and answer many questions and talk to almost EVERY Scout in one long night. Time for Scout is about 45 minutes….we go from 5:30 – 8:30 and get about 140 Physicals done every year :)

Father of an Eagle Scout : Scoutmaster, Troop 199 Fishers, IN : Eagle Scout Class of '88 : Co-Host of Scout Nation : Twitter @bryanspellman : http://www.troop199.org

1:10 am
April 19, 2011

CC Nancy

Severy, KS

PTC Bear

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This is one of my favorite subjects because I am very passionate about keeping organized for an event.

I as the committee chair am the master record keeper. I have made a notebook that has ….

1. The Tour permit for the event

2. then leader physicals and copies of training

3. then I have each boys medical form organized according to rank

4. then I have the swimming form from our group swim testing day

5. in the back I have the a copy of the Guide To Safe Scouting, and any other required paperwork needed (i.e roster of who is attending event)

This book is kept with the our pack first aid kit that gos with the leader in charge of taking the boys to the event.

We are one of the only packs in our district that does this. Most of the others keep everything in a large envelope. This to me is sad and not very scout like. However each to their own.

Bryan, I LOVE the idea of doing it like you do. That is so cool. I think that I will check in to seeing if we can do something like that.

I hope that how I keep our medical book helps others.

YIS

Nancy

Committee Chairwoman for pack 35

9:06 am
April 22, 2011

bryanspellman

Fishers, IN

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Nancy,

it just takes some dedicated volunteers and some Doctors or LNPs to donate some time. Contact your local hospitals as they have requirements/resources for you to get some to help.

Although they volunteer their time we have each Scout sign a thank you card and include a gift certificate to a local place…

Father of an Eagle Scout : Scoutmaster, Troop 199 Fishers, IN : Eagle Scout Class of '88 : Co-Host of Scout Nation : Twitter @bryanspellman : http://www.troop199.org

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